Race Director Resource Information

Based on our vast experience as a race timing company, we have provided a variety of instructions and useful information to help insure that your race will be successful.  Timing the race is easy, it’s the data management that is the most important element of a successfully timed event.  We have provided the following information to help you.

Race Event Setup Information

  • The form is used for gathering important Event and Race Director (RD) contact information.  The Tortoise & Hare staff use this information to create your race landing page on our website and for programming reporting criteria in our timing software.  Every Race Director will be asked to complete this form once a contract has been signed.

Bib Wearing Instructions – How to wear bib chip

  • Post this at the packet pickup and registration tables on Race Day.
  • Have volunteers point out the posted instructions.
  • We have found that the Best Practice is to post these instructions on the bathroom doors in the bathrooms so participants know how to wear their bibs.

How to wear a shoe tag

  • Post this at the packet pickup and registration tables on Race Day.
  • Have volunteers point out the posted instructions.
  • We have found that the Best Practice is to post these instructions on the bathroom doors in the bathrooms so participants know how to wear their bibs.
  • We provide a convenient collection box at the end of the finish line chute for quick and easy disposal of these shoe tags at the end of the race.How to wear a shoe tag

Race Day Change Form

  • Use this form on race day to record changes to previously registered participants.  Provide this information to the timing techs frequently during the check in process so the changes can be processed before the race begins.

Race Day Registration Input Instructions

  • Please read through the instructions carefully.  Call us if you have any questions.  Timing the race is easy, understanding how the data is managed on race day is critical to a successfully timed event.

Race Day Registrations

  • Used to capture race day registrations for fast import into the timing software
  • Save registrations to this file on Race Day a flash drive
  • For best results, have a volunteer away from the walk up registration table entering data from completed forms.  Bib numbers must be assigned and written on the completed registration forms for entry.

RD Mail In Registration Template

  • Provided as a tool for the Race Director to enter mail-in or manual registrations prior to race day.
  • Tortoise & Hare will only use the column data highlighted in yellow; however, the other information may be useful to the race director.
  • Save all Excel files with registration data before sending back to your T&H lead person

 

Example of T&H supplied bibs

Tortoise & Hare Bibs -White

Tortoise & Hare Race Mgmt – Yellow

T&H Shoe Tag Design 9-2015

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